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A great deal of time and effort goes into planning a wedding. There a many rules of etiquette associated with this time honored event, especially the invitation. The following is our brief guide on invitation etiquette.

Printing Methods
Stationery Timeline
Invitation Assembly
Helpful Tips

Your invitation is a direct reflection on you as a couple and can convey the mood of your event. The formality or informality of your wedding can be translated in the type of paper you select , use of color, printing Method, typestyle, design elements, monograms and liners.

  • Letterpress: Letterpress along with engraving is a centuries old printing method. Letterpress and engraving are old world crafts which survive in the modern world because of the particular beauty they each bring. Letterpress printing is produced with a metal plate with each letter carved out by hand. The letters on the plate are raised which is inked and then pressed into the paper. This creates a deep impression onto the soft, cottony surface of the paper.
  • Engraved: Engraving, like letterpress is a labor intensive process. It is produced when the copy of the invitation is etched into a copper plate. Ink is filled into the cavity of the letters. The engraving press then forces the paper into the cavity, creating a raised impression. The paper is literally raised with the ink adhering to the raised surface.
  • Blind-Embossing: Blind-embossing is the same process as engraving minus the ink. The letters or design is simply raised paper. Appropriately used as a monogram, a design element or return address on an envelope flap.
  • Thermography: Thermography is sometimes called “raised printing”. This printing technique simulates a raised look created from a resinous powder that is melted over the flat-printed ink. The letters are slightly shiny in texture. A very popular technique that looks like engraving but less expensive.

At The Write Occasion we can show you examples of each type of printing methods mentioned above and guide you in your decision to choose which fits best for you.


As soon as you are engaged share your news with family and friends. Begin preparation of your wedding stationery by composing a guest list to get an idea of what type of quantity you may need to order for your wedding invitations.


9-12 months before the wedding:

  • order Save The Date cards to announce guests of the upcoming event.
  • order personalized stationery for the bride and groom-to-be. The bride should have her own stationery for shower gifts. The bride and groom-to-be should each have their own stationery to write thank you notes for engagement gifts before the wedding.


6-9 months before the wedding:
  • select and order Wedding invitations
  • select and order Personal stationery for thank you notes
  • select ceremony programs
  • select escort cards/placecards
  • reserve calligrapher
  • create list for calligraphy on how envelopes should be addressed
8-10 weeks before the wedding:
  • wedding invitations should be mailed
  • start to work on putting together Wedding ceremony program and menu cards for reception
2-4 weeks before wedding:
  • response cards received
  • begin organizing you list on how escort cards/placecards should be printed
  • send out Rehearsal dinner/Brunch Invitations
After the wedding:

Hand write and mail Thank you notes on personalized stationery


You've addressed your envelopes and you are ready to get them in the mail.

  • Your invitation lays face up as the bottom piece.
  • Place tissue (if included in your engraved order) over the invitation.
  • Slip your reply card under it's envelope flap (be sure to affix first class postage to the front of your reply envelope). It will be placed address side down so the reply card text faces up.
  • Layer the other inserts (reception card, map or directions, and reply set) on top of the invitation with the largest item at the bottom and smallest item on top.
  • Insert all pieces into inner envelope with the top of the invitation to the left side.
  • Turn the inner envelope over to expose your guests' names and insert into outer envelope.
  • You are ready to stamp, seal and send!
  • When deciding how many invitations to order, allow for one invitation per family or couple. Not one invitation per guest.
  • Order an additional 10-25 extra sets of the wedding invitations and enclosures. Extras can be used as keepsakes or additions and mistakes and believe us mistakes do happen….
  • The actual street address should not be printed on the invitation. It should be reserved for the directional/accommodation card.
  • Response dates should be 2-4 weeks before wedding date. This allows for flexibility with caterers.
  • Some guests will forget to write in their response when mailing the reply card back to you. it’s a good idea to number the back of your reply cards with a faint penciled in number that you can correspond the guest name to on a separate list.
  • Be sure to have your invitation set weighed before mailing. The postage may very depending on how many enclosures are included as well the paper used and liners. And don’t forget to affix postage to the response set.
  • If available utilize the hand-cancel services at your local post office when mailing your invitations. There may be an additional fee for this service but it will minimize the scuffing and smashing of your invitation during the mailing process.
  • Please rely on the staff at THE WRITE OCCASION to help you with tips on proper etiquette and wording as well as envelope addressing.


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Thank You
  • Wedding
    Thank you notes should be sent within two months after gifts are received. They should be written to hosts of parties given in your honor the day after the event. Thank you notes should always be written by hand, on flat or folded notes.
  • General
    Your appreciation of a gift should be acknowledged as soon after it is received. Your appreciation seems much more sincere when it is expressed promptly. Notes should always be hand written generally on a small fold-over note or on a correspondence card. Notes should be sent to thank someone for sending a gift, having you as a dinner guest, or for any small favor. If you are unsure whether or not a thank-you note is called for, send one any way.

Condolence notes are letters of sympathy sent to the family of the deceased. The note is to express comfort and compassion for the loss of a loved one. They should be sent on a timely basis and should contain sincere expressions of sympathy. It need not be a lengthy note, but should acknowledge the loss and your sympathy. Include a fond memory of the deceased. It is appropriate to end with to offer assistance to the family.